Using Listing Input and Maintenance
Input and Maintenance

Input and Maintenance (4)

Listing Activity Report – Listing Activity Definitions

The values displayed in the Listing Activity Report are real time values from Paragon data sources. The following are defintions for how each label in the report tracks the numbers displayed.

 

 

 

 

Matched Saved Searches:

Each time the listing is included in the result set of a saved search this value is incremented.

 

Example: Matched Saved Searches 4

 

Matched Contacts:

Each matched saved search will be evaluated to determine the contact to which it is assigned.  The total number of contacts whose saved searches include the listing as a match will be reported.

 

Example: Matched Contacts 1

 

Property Details Viewed:

Each time the listing is viewed in a single listing detail view in any Paragon application this value is incremented. 

 

Example: Property Details Viewed 45

 

Added to Listing Cart

The number of times the listing has been added to a Listing Cart.

 

Example: Added to Listing  Cart: 1

 

Emailed from System:

Each time the listing is emailed from the Paragon application this value is incremented.  Email activities include automatic notifications for prospecting purposes and listings selected to be emailed on an ad hoc basis.  

 

Example: Emailed from System 1

 

Total number of Hits:

This value will be incremented each time a listing is viewed in a single listing detail view within Paragon, Client Connect or emailed report views.  The Hit Count data may be blocked by field security.  If this is the case Listing Activity Tracking data (Listing Detail Views) will be substituted in lieu of hit count data. This data represents the complete total number of hits on the listing to date and should be the sum of the Agent Hits and Client Hits combined.  Note: all client hit counts or detail views are limited to one per unique IP address per 24 hours.

 

Example: Total Hits 595

 

Total number of Agent Hits:

Each time an agent views a listing in Paragon in a single listing detail view this value is incremented.  If the agent hit count field is disabled by field security or configuration listing activity tracking data will be substituted.

 

Example: Total Agents Hits 491

 

Total number of Unique Agent Hits:

The agent hits are evaluated by Paragon user ID to determine how many unique agents viewed the listing.   If the agent hit count field is disabled by field security or configuration listing activity tracking data will be substituted.

 

Example: Unique Agents Hits 491

 

Total number of Client Hits:

Each time an individual views a listing in a BKMLS application outside of Paragon this value is incremented.  Client hits are limited to one per unique IP address per 24 hours to discourage inflated listing activity reports. If the client hit count field is disabled by field security or configuration listing activity tracking data will be substituted.

 

Example: Total Client Hits 104

 

Total number of Unique Client Hits:

The client hits are evaluated by IP address to determine how many unique clients viewed the listing.   If the client hit count field is disabled by field security or configuration listing activity tracking data will be substituted.  Client hits are limited to one per unique IP address per 24 hours to discourage inflated listing activity reports.

 

Example: Unique Client Hits 72

Now that you have entered and saved a listing, you will need to know how to find it again and maintain it. This will show you how to make necessary edits to your listing including: price or status change, update photos or remarks and schedule tours.

Additional Training Options:

How to Maintain a Listing

Click on the LISTINGS button on the main menu

Under the Maintain column click on Listings


The Listings window will appear.

Click on Select an Action

The Select an Action modal will open.

Maintain Listing

Expiration Date

Virtual Tour

Copy/Clone Listing

Tour Listing

Picture Administration

Price Change

Remarks

Change Geocode

Open House

Associate Documents

Sold/Closed

 

Congratulations! You now know how to maintain a listing in Paragon!

 


 

 

Now that you have entered and saved a listing as partial you will need to know how to find it again and maintain it. You can now edit, upload multiple photos, preview your listing detail sheet and upload associated documents.

Additional Training Options:

How to Maintain a Partial Listing

Click on the LISTING button on the main menu.

Under the Maintain column, click on Partials.


The Partial Listings page will open. Find the partial listing you wish to edit or maintain

Click on Select An Action of the listing you need to edit. The Select An Action toolbox will open.

Select An Action Toolbox Example (yours may differ slightly)

Click on Maintain Partial.

The listing grid will open. You can now enter any additional data fields to complete your listing or continue to save as partial until complete.900

 

Click the Green Next button.

The Upload Multiple Photos page will appear.

Click on Upload Multiple Photos. this will take you out to the picture library on your desktop.

Click on Open or Insert once you have made you photo selections.

Click on Upload.

Once the upload is complete, you will see your photos.

Click on Add Label. the Primary - Photo Label toolbox will open. This process is optional.

Click Save when you have finished with your label and photo description.

Click Close when you have completed Labels and descriptions for your photos.

Click on the green Next button.

Preview the detail sheet

 Upload Associated Documents

 

Click on Add New

 

The Add New toolbox will open.

the document you uploaded will now show in the list. you can continue to add more documents, modify or delete as needed.

Congratulations! You now know how to maintain a Partial listing in Paragon!


 

You got the listing! Now it's time to enter the listing data into the Paragon system. You will learn how to enter your listing and make it the most searchable listing possible. The more data you enter the more searchable your listing becomes.

Additional Training Options:

 Entering a Listing In Paragon

Click on the LISTINGS button on the main menu and select the desired class.

 

Listing Template Example

Once you have selected your Add Listing Class; a default input template similar to the one pictured below will open.

 

Listing Input Functionality

There are 6 types of functions on the listing input grid:

 

Save Listing/Save As Partial Listing

Save As Partial Listing if you have not yet entered all of the required fields of data or if you are not yet ready to submit it as a completed listing. The Save As Partial Listing function will generate a temporary listing number. You may continue to save as a partial listing as often as necessary.

Save Listing when you have completed the listing input and you are ready to submit the listing. This will submit the listing and generate an MLS ID number.

Tax Autofill 

Depending on the board, your Paragon may or may not include this function. The Tax Autofill button will open a tax search grid.

Reset Fields

Click on Reset Fields to clear all listing input fields of data.

Required Only

Clicking on Required Only will eliminate any non-required or optional fields from the listing input grid. Only the required fields will remain in the grid.

Open All/Close All 

Open All and Close All functions refer to the containers of Listing Input. Open All will open all the containers that house data fields in the listing Input grid. Close All will close all the containers.

Other Features on the Listing Input Page

Primary Image Placecard

Double Click on the Primary Image Placard holder and the Upload Primary Picture toolbox will open. Click on Browse to browse out to the picture library on your desktop. Select the photo your wish to upload as your primary photo.

           

Click on Upload. Your primary photo will appear in the place card holder. you can now edit or Replace this Image.

 

Field Counter

The Field Input counter will continue to count down as you enter data in the required fields.

You can 'Save Listing' only when the Remaining Fields count is at zero.

 

Entering the Listing

There are 2 ways to save a listing in Paragon. Save Listing and Save As Partial Listing.

To Save As Partial Listing all fields with a must be populated.

To Save Listing all fields with and all fields with a must be populated.

 

Fields with a indicate the ability to look up a value for that field.

Click on the magnifying glass,select and save.

Fields with indicates a tool tip is available for that field. Hover your cursor over the to reveal the tool tip.

Now that you know how the fields work you are ready to enter your listing criteria. Once you have populated all the required and any optional fields of your choice, you are ready to save the listing. Once you have saved the listing Paragon will issue an MLS number and the listing is now published and searchable.

If you try to save the listing before satisfying all the required fields you will get an error message like the one pictured below. Clicking on Modify will place your cursor in the field withe missing or incorrect value.

Congratulations! You now know how to enter a listing in Paragon! Click here to learn how to maintain your listings.